For small private clinics across the Caribbean

Reduce no-shows and modernize patient experience at your clinic.

We help you replace phone calls with automated messages that follow up with patients between visits: appointment reminders today, with billing and medication adherence coming soon.

Start your free 14-day trial →
✓ No credit card✓ Live in under a week✓ Cancel anytime
A primary-care doctor talking with a patient in a sunlit Caribbean clinic.
Reminders go out on their own. Your team stops dialling.
Built in BarbadosAligned with the Barbados Data Protection Act 2019Data hosted on AWS in the United StatesReal people on chat
The front desk phone

Your front desk spends hours on the phone. Patients still don't show up.

Mornings go on reminder calls. Afternoons go on voicemail tag, chasing balances and asking patients to come back for their follow-up. You pay for every one of those hours, and the patients you most need to reach are still the hardest to get on the phone.

Every unanswered call becomes an empty slot, a late payment or a patient who drifts out of care.

3 hoursa week of reminder calls for 60 visits, at about 3 minutes a call with retries and voicemail
23%of outpatient appointments are missed, on average worldwide (Dantas et al., 2018)
1recovered appointment covers a month of PopupClinic

For patients with diabetes or hypertension, a missed follow-up isn't just an empty slot. It's a health setback that shows up at the next visit.

Why clinics switch

Replace phone calls with messages that send themselves.

Patients don't pick up unknown numbers in the middle of the working day. They do read their texts.

PopupClinic sends the reminders and runs your booking page, so your team stops dialling and starts looking after the people in the waiting room.

And it isn't a months-long EHR overhaul. PopupClinic starts with the problem that costs you most every week, and it's live in under a week for $25 a month.

A clinician checking the day's appointments on a tablet.
Today, without PopupClinic
  • Front desk spends mornings on reminder calls
  • Calls from an unknown number go unanswered
  • Patients forget, and the slot sits empty
  • Booking only happens when someone answers the phone
  • Walk-ins crowd the waiting room with no clear order
With PopupClinic
  • Reminders go out on their own, by SMS and email
  • A text that names your clinic gets read
  • A reminder the day before, and again on the day
  • Patients book themselves at 11 PM, from their phone
  • Walk-ins join a queue alongside booked visits
What you can automate

Automate the follow-up. Start with reminders today.

Live today

Reminders

Reminders that replace the morning calls

SMS and email reminders go out automatically before every visit, on the schedule you choose. No dialling, no voicemail.

  • Reminder timing you set once for the whole clinic
  • Works on any mobile phone, no app to download
Online booking

Bookings that don't need the phone

A booking page that follows your rules for visit types, doctors and notice periods. Put it on your website, your Instagram bio or a WhatsApp status.

  • Your branded booking page in 5 minutes
  • Syncs with Google Calendar and Outlook
Front desk

One diary for the whole clinic

Appointments, walk-ins and patient records in one place your doctors and front desk share, on any device.

  • Walk-in queue alongside booked visits
  • Vitals recorded at check-in, visible on the chart

On the way

Coming to every plan, at no extra cost

  • Payment reminders & receiptsBalance reminders and receipts by text, so your team stops chasing paymentsIn development
  • Medication & refill remindersDose and refill reminders between visits for patients on long-term medicationIn development
  • Missed-visit follow-upAn automatic invitation back when a patient misses a visitPlanned
  • WhatsApp remindersConfirmations and rebooking on the app your patients already checkPlanned
  • AI-drafted notesDraft SOAP notes from the visit; you review and signPlanned

Founding clinics lock in today's price for life. Open to the first 50 clinics.

Founding clinics

We're onboarding our first 50 clinics in the Caribbean.

  • White-glove setup: we import your patient list within a day and train your team in 30 minutes
  • A direct line to the team building PopupClinic
  • Today's price locked in for life
  • First access to payment and medication reminders as they launch

In return, we ask for honest feedback. Founding clinics shape what we build next.

Getting started

From sign-up to first automated reminder
in under a week.

01

Send us your patient list

A spreadsheet, an export from your current system, or even a stack of index cards — we'll get it in. Most clinics are set up in a day.

02

Train your team in 30 minutes

If your receptionist can use WhatsApp, they can use PopupClinic. We train you live on a video call (or in person in Barbados), and stay on chat after.

03

Get your mornings back

Reminders go out from day one, so the phone is free for the calls that need a person. For a clinic with 60 visits a week, that's about 3 hours of calls saved every week.

Run your numbers

What are no-shows costing your clinic?

Move the sliders to match a normal week at your practice.

60
15%
25%

Your estimate. Start low; you can check it against your own numbers during the trial.

Empty slots a month39
What they cost you a monthBBD $4,680
Won back with reminders, a monthBBD $1,170About 23× the cost of the Solo plan (BBD $50 a month).

One recovered visit a month pays for PopupClinic.

Start your free 14-day trial →

Estimates from the numbers you enter. Your results will vary.

Pricing

Simple pricing. No setup fees, no surprises.

Prices on the page, no sales call needed. If PopupClinic brings back one missed appointment a month, it has paid for itself.

Solo
One doctor getting off paper
$25
per month · 1 doctor · 1 location
  • 3 staff logins
  • Reminders and online booking
  • 250 SMS a month included
  • Chat and email support
Start free trial →
Most popular
Practice
Clinics with 2–10 doctors
$69
per month for up to 3 doctors, + $19 per extra doctor
  • Everything in Solo, plus:
  • Up to 10 doctors and 3 locations
  • Unlimited staff logins
  • Multi-location reporting
  • 300 SMS per doctor a month included
  • Phone support, 9–6 Atlantic Standard Time
Start free trial →
Group
10+ doctors or specialty practices
Let's talk
unlimited doctors, staff and locations
  • Everything in Practice, plus:
  • Custom workflows and onboarding
  • Custom message allowance
  • A dedicated contact
14-day free trial on every plan · No credit card · Founding clinics keep this price for life · Prices in USD
Common questions

Questions clinics ask us.

Every reminder greets the patient by first name, names your clinic and goes out at the times you choose. Patients can reply STOP to opt out at any time.

Fewer no-shows. Fewer phone calls.

Try PopupClinic free for 14 days. Most clinics send their first automated reminder within a week.

Start your free trial →
No credit card·Cancel anytime·Data processing agreement included